In the case of primary and secondary students – the main focus for SchoolTool – the most important out-of-school contact is with parents, guardians, and other adults responsible for the child. SchoolTool’s Contact system is designed with this case in mind. You can also attach a full or partial set of contact information directly to a person in SchoolTool, for example, to store full contact information for a teacher or adult student, or to add an email address for a student.
Each Person can be linked to one or more Contacts (for example, a parent, step-parent, or other guardian) and each Contact can be linked to one or more People in SchoolTool, so siblings can both reference the same parent Contact.
Usually you will create a Contact in reference to a Person. To do so, you must be logged in as a member of Clerks. Go to the School tab, click on People, select a Person, and click on the Contacts header, under General Information:
In the Contacts section, click the Manage Contacts link:
This form presents a list of Contacts for the Person. At first, there are no Contacts in the list. You may add a new Contact, or search for and link to an existing Contact.
Click on Add: New Contact in the sidebar. If we wanted to add contact information for Sally herself (if we wanted to contact her directly, rather than her parents), we’d select Add: Sally Brown as Contact.
This form should be straightforward:
Your new Contact:
Click on the Contact name:
And in the student’s slider:
To add an existing contact to Sally’s record, for example her brother Charlie, we could search for him under Available Contacts:
Click the green (+) to add him as a contact for Sally:
Click on Charlie Brown’s name, and then the edit pencil next to Contact Information to set their relationship to “Sibling”:
Thus:
To view, edit or add to all the Contacts in the system, navigate to the School tab and click on Contacts.